Save a copy as a new file (Save As)

You can save the file in a folder on your hard drive, network location, cloud, DVD, desktop, flash drive, or you can save it as other file formats such as RTF, CSV, PDF and so on. You need to specify the location of the target, but if it is different from the default folder, the storage location is the same no matter which location you choose.

By default, the Office program saves the file in the default working folder. To save the copy to a different location, click on another folder in the folder list

IMPORTANT: Even if you enable automatic recovery, you should always save the file during work to prevent data loss due to unexpected power failure or other problems.

You can save the copy as a new file, save it in a different format, or save it to a different location in Office 2016.

Tip: If you want to create a new file based on an existing file but want to save the change only in a new file, we recommend that you first run the save copy process before making any changes . As a result, the original file is not changed and all edits are reflected in the new copy.

By default, Office will save the copy in the same location as its original location. If you want to save the new copy to a different location, please select at this point. If you are satisfied with your current location, please proceed to the next.

Tip: If you frequently create new files based on existing files, you need to use templates to make the process simple and safe. For details, see Creating a template.

While saving or saving the above, you can choose a different location to save the file.

Select a folder from the Recent folder list or click Browse if you do not find the place you want to display in the list.

You may want to save the file in a different format so that you and someone else can open it with other programs or older versions. For example, you can save a Word 2016 document as a rich text file (RTF), or an Excel workbook as a comma-separated value (CSV) file.

For information on how to save the Microsoft Access 2010 .ACCDB file to the old .MDB format, see Save the Access 2010 database as a previous file format.

Please check the format when saving the file. Many programs can change the format of a file when saving a file for the first time or when creating a new copy using the Save As command. This can usually be done by clicking the File name drop-down menu under the field. Organize saved folders. Most operating systems create the Documents folder, and by default your saved files are automatically placed there. This gives a good idea of ​​the location of the file, but taking time to create the folder system can help you float the file in the sea.

Give a saved file a convenient name. When saving a new file for the first time, you will be asked to create the name of the file. Please make it easy to identify the file according to the file name and be able to include important information such as file date and creator. This will help you find what you need when you search for specific files on your computer. Please check the format when saving the file. Many programs can change the format of a file when saving a file for the first time or when creating a new copy using the Save As command. This can usually be done by clicking on the file name drop-down menu under the field.

Tip: If you want to create a new file based on an existing file but want to save the change only in a new file, we recommend that you first run the save copy process before making any changes . As a result, the original file is not changed and all edits are reflected in the new copy.

You can create a template from any publication by saving the publication as a publisher template file. When you select a template and create a new document, a copy of the template file is opened so that the original template will not be changed accidentally. If you want to change the template, open a copy of the template file, make the necessary changes and save it as a template. You can save time by designing a master publication that reflects the company's brand and identity and saving it as a template. Afterwards, each time you create a new version, you can use templates to add information specific to that version. Using time-based publication templates not only saves time but also guarantees publication quality and consistency.